One workspace for everyone who checks and pays for freight.
Six roles, one set of tools. Each role below lists only what exists, with its real status. The audit is the part to try first.
Live means working code that has not yet been used on a real customer's invoice. See what each status means.
Freight forwarders
The job today
Carrier invoices arrive in every layout, and someone has to check each one against what was agreed before it is paid.
What VaernFlow does for you
- LiveReads carrier invoices, rate confirmations, BOL, CMR and proof of delivery from PDF or photo.
- LiveChecks each invoice for six kinds of overcharge: rate errors, unapplied discounts, charges not in the agreement, weight differences, duplicates and wrong classification.
- LiveQuotes the source line for every finding and drafts the dispute. The first dispute to any carrier waits for your approval.
- PartialTakes invoices by forwarding them to a dedicated address or by Gmail. Outlook is not built yet.
- LiveDrafts carrier agreements and reviews risk clause by clause. A person should read the result.
- BetaBenchmarks a lane and drafts the quote email. The benchmark is an AI estimate, not a rate feed.
3PLs
The job today
A 3PL pays many carriers for many customers, and every bill has to be checked against the rate that was agreed for that shipment.
What VaernFlow does for you
- LiveReads carrier bills and shipping documents and matches invoices to rate confirmations in bulk.
- LiveAudits each bill and drafts the dispute with the evidence attached.
- PartialKeeps rate confirmations, carrier contracts and carrier contacts per customer. Linking stored contracts into every audit is the next step.
- LiveProduces a recovery report as PDF and a carrier scorecard.
- PartialAlerts you before contracts expire, at 30, 60 and 90 days.
- PartialShares shipment links today. A carrier-facing portal is not built yet.
Shippers
The job today
You were promised a rate. The invoice shows something else, and it is hard to see where the difference came from.
What VaernFlow does for you
- LiveCompares what you were charged with what you were promised, line by line, and quotes the document that proves it.
- LiveCatches duplicate invoices before the AI runs.
- LiveDrafts the dispute for your approval. The first dispute to any carrier waits until you approve it.
- LiveShows a carrier scorecard and a recovery report as PDF.
- BetaBenchmarks a lane with an AI estimate. It is not a live rate feed.
Customs brokers
The job today
Before you file, the invoice, the packing list and the bill of lading have to agree with each other.
What VaernFlow does for you
- LiveReads invoices, packing lists and bills of lading from PDF or photo.
- BetaCross-checks the three documents against each other and suggests HS codes with the reasoning shown.
- BetaThis is an AI suggestion only. It does not use TARIC or any official tariff data, so a broker has to confirm every code.
Procurement and tenders
The job today
Carrier bids and rate sheets come in different formats, and comparing them takes manual work.
What VaernFlow does for you
- PlannedSide-by-side comparison of bids and rate sheets in one table (the review grid). Not built yet. Today there is a static table with CSV export.
- BetaBenchmarks a lane and drafts the quote email today, with an AI estimate rather than a rate feed.
- LiveDrafts carrier agreements and reviews risk clause by clause.
Finance and AP
The job today
Only the amounts that are correct should be approved and paid.
What VaernFlow does for you
- LiveChecks carrier invoices against agreed rates before you approve them.
- LivePuts findings in a review queue with one-click approval by email.
- PartialTakes invoices by email forwarding or Gmail.
- PlannedSettling only audited amounts through a regulated payment partner (Pay). Not usable yet and no payments are made.
- PartialProgrammatic access (API). Key management and a list endpoint work. Upload does not yet.
- PlannedAccounting and ERP connectors. None exist beyond email and file upload.
Not sure which role fits?
Start with the free audit. Send a quarter of carrier invoices and the matching rate confirmations, and see what the workspace finds.